You have been asked by your health care organization to provide a detailed report on the benefits of implementing a new health information


You have been asked by your health care organization to provide a detailed report on the benefits of implementing a new health information technology system to comply with the current mandates. Develop a report pages detailing how information technology systems can be used to analyze organizational data for a health care organization. This should include types of systems where data may be retrieved and how IT and various applications can be used to aggregate and analyze the data to understand issues, identify root causes, and document progress related to implemented changes, patient progress, quality assurance, and compliance. Make sure to address the following questions:

  • With plenty of data stored on computer systems, data should not be a problem, but access to the data and sharing of information may have implications under federal regulations. What precautions might you suggest when handling health care data? Be sure to apply current trends in health care from proven sources and models.
  • Consider the support capabilities of a typical health care operation and where employees may access data of various types related to patient needs. What might be accessed, and what controls may be needed to protect patient data?
  • From a departmental perspective, consider the role of the health information manager (HIM). What qualifications and experience would be needed for your specific health care setting? What functions and role would the HIM have in regard to this organization’s medical records?
  • As technology advances, what compliance issues and regulations do health care managers at this organization need to be on top of? Consider the impact of falling behind the technology curve not only in terms of productivity but regulatory compliance. What role do the Affordable Care and Patient Protection Acts have on the implementation and use of technology and electronic health records (EHRs) at this setting?


Benefits of Implementing Health Information Technology Systems in Healthcare Organizations


 In today’s rapidly evolving healthcare landscape, the implementation of health information technology (IT) systems has become essential for healthcare organizations to comply with current mandates and improve patient care. This report explores the benefits of using IT systems to analyze organizational data in healthcare settings, emphasizing the types of systems that can be used to retrieve and analyze data, precautions for handling healthcare data, the role of health information managers (HIMs), and the compliance issues and regulations that healthcare managers should be aware of.

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Precautions for Handling Healthcare Data 

With the abundance of data stored in computer systems, ensuring the privacy and security of healthcare data is paramount. The following precautions are recommended:

 Encryption and Access Controls: Implement robust encryption techniques and access controls to protect sensitive patient data from unauthorized access.

 HIPAA Compliance: Comply with the Health Insurance Portability and Accountability Act (HIPAA) regulations, including secure storage, transmission, and disposal of patient information.

 Regular Security Audits: Conduct routine security audits to identify vulnerabilities and address them promptly to prevent data breaches.

 Employee Training: Provide comprehensive training to employees on data security protocols and educate them about potential risks associated with handling healthcare data.

Access to Data and Patient Data Protection

To ensure efficient access to data while protecting patient information, healthcare organizations should establish appropriate controls and safeguards. Some considerations include:

 Role-Based Access: Implement a role-based access control system to grant employees access to specific types of data based on their job responsibilities (Nass, 2009).

Data Encryption: Apply encryption techniques to protect patient data during storage, transmission, and sharing processes.

 Audit Logs: Maintain audit logs that track data access and changes, allowing organizations to identify any unauthorized or suspicious activities.

 Multi-Factor Authentication: Require multi-factor authentication for accessing sensitive patient data, providing an additional layer of security.

Role of Health Information Managers (HIMs)

In a healthcare organization, HIMs play a crucial role in managing medical records and ensuring the effective use of health IT systems. The qualifications and experience needed for HIMs may vary, but some essential qualifications include:

 Health Information Management Certification: Possessing a recognized certification in health information management is essential to demonstrate proficiency in managing healthcare data.

Knowledge of Health IT Systems: HIMs should have a strong understanding of health IT systems, including electronic health records (EHRs), data analytics tools, and information governance principles.

 Communication and Leadership Skills: Effective communication skills are vital for HIMs to collaborate with other healthcare professionals and ensure proper documentation and coding practices.

 Compliance Expertise: HIMs should have a thorough understanding of healthcare regulations, including HIPAA, to ensure compliance in managing patient health information.

The functions and role of HIMs within an organization’s medical records department include:

Overseeing EHR Implementation: HIMs are responsible for managing the implementation and ongoing maintenance of EHR systems, ensuring data integrity and security.

Record Management: HIMs oversee the organization, storage, and maintenance of medical records, ensuring compliance with relevant regulations.

 Quality Assurance: HIMs play a crucial role in maintaining the accuracy and completeness of medical records, conducting audits to ensure compliance with coding and documentation standards (Spath, 2009).

 Data Analysis: HIMs leverage health IT systems to analyze organizational data, identify trends, and generate meaningful insights that can improve patient care, support decision-making, and identify areas for process improvement.

Compliance Issues and Regulations

Healthcare managers need to remain updated on compliance issues and regulations to ensure both productivity and regulatory compliance. Key compliance issues and regulations to consider include:

 HIPAA: Compliance with HIPAA regulations is essential for protecting patient privacy and security (Edemekong, 2022). Managers must understand the requirements related to the storage, transmission, and use of protected health information (PHI) .

 Meaningful Use: The Affordable Care Act and the Health Information Technology for Economic and Clinical Health (HITECH) Act introduced the concept of “meaningful use” of EHRs. Healthcare managers must stay updated on the criteria and requirements associated with meaningful use to maximize incentives and avoid penalties.

 Electronic Health Records (EHRs): Managers must ensure the effective implementation, interoperability, and security of EHR systems while adhering to regulations and standards set by organizations such as the Office of the National Coordinator for Health Information Technology (ONC).

 Affordable Care and Patient Protection Acts: These acts emphasize the use of technology and EHRs to improve patient care coordination, enhance population health management, and promote data exchange among healthcare entities.


 Implementing health information technology systems offers numerous benefits to healthcare organizations, including improved data analysis capabilities, enhanced patient care, and increased compliance with regulations. By adopting robust precautions for handling healthcare data, establishing appropriate controls for data access, leveraging the expertise of health information managers, and staying abreast of compliance issues and regulations, healthcare organizations can optimize the use of technology to improve patient outcomes and operational efficiency.


Edemekong, P. F. (2022, February 3). Health Insurance Portability and Accountability Act. StatPearls – NCBI Bookshelf. 

Nass, S. J. (2009). The Value and Importance of Health Information Privacy. Beyond the HIPAA Privacy Rule – NCBI Bookshelf. 

Spath, P. L. (2009). Role of HIM Professionals in Quality Management. PubMed Central (PMC). 


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